Sending Invoices
Send professional invoices directly to your clients via email. Learn how invoice emails work, track when clients view them, and send automatic reminders.
Getting Started
Sending invoices through Freelance Trackr is fast, professional, and trackable. Your clients receive beautifully formatted emails with easy access to view and download their invoices.
💡 Why Email Invoices?
- ✓ Instant delivery to client's inbox
- ✓ Professional branded emails
- ✓ Track when invoices are viewed
- ✓ Easy for clients to view and download
- ✓ Automatic payment reminders
📸 Image: Send invoice button on invoice page
[Upload screenshot highlighting the "Send Invoice" button]
How Invoice Emails Work
Understanding what your clients receive helps you communicate more effectively.
📸 Image: Sample invoice email as received by client
[Upload screenshot of invoice email in an inbox showing subject, preview, and sender]
Email Contents
- Subject: "Invoice #[Number] from [Your Name]"
- Sender: noreply@freelancetrackr.online (with your name displayed)
- Body: Professional message with invoice details
- Call-to-Action: "View Invoice" button linking to online version
- Attachment: PDF copy of the invoice
- Payment Info: Your payment details (if configured)
Note: Clients can reply directly to the email, and their reply will go to your email address, not to noreply@freelancetrackr.online.
Sending an Invoice
Follow these simple steps to send an invoice to your client.
📸 Image: Send invoice confirmation modal
[Upload screenshot of the send confirmation dialog with recipient email]
Steps to Send:
- 1Complete your invoice with all details
- 2Click the "Send Invoice" button
- 3Verify the client's email address is correct
- 4Review the email preview (optional)
- 5Click "Send" to deliver the invoice
💡 What Happens Next
- ✓ Invoice status changes to "Sent"
- ✓ Email is delivered within seconds
- ✓ You receive a confirmation notification
- ✓ Invoice becomes trackable for views
Tracking Invoice Views
Know exactly when your client views the invoice. This helps you follow up at the right time.
📸 Image: Invoice with "Viewed" status and timestamp
[Upload screenshot showing invoice status changed to "Viewed" with date/time]
View Tracking Features:
- See when the invoice was first opened
- Track if it's been viewed multiple times
- Get notified when client views the invoice
- Use view data to time your follow-ups
Understanding View Status:
"Sent": Email delivered, but not yet opened
"Viewed": Client clicked the link and opened the invoice
Multiple Views: Client has returned to review the invoice again
💡 Pro Tip
If an invoice shows "Viewed" but hasn't been paid yet, wait 2-3 days before sending a reminder. This gives the client time to process the payment without feeling rushed.
Automatic Payment Reminders
Set up automatic reminders to follow up on overdue invoices without manual work.
📸 Image: Payment reminder settings page
[Upload screenshot of reminder settings showing timing options]
How Reminders Work:
Freelance Trackr automatically sends friendly payment reminders when invoices become overdue. You can customize the timing:
First Reminder: 3 days after due date
Second Reminder: 7 days after due date
Final Reminder: 14 days after due date
Reminder Tone: All reminders are sent with a professional, friendly tone. They're designed to prompt action without damaging client relationships.
Resending Invoices
Need to send the invoice again? Maybe the client didn't receive it or needs another copy.
When to Resend:
- • Client claims they didn't receive the original
- • Email went to spam folder
- • Client needs to forward to accounting department
- • You updated invoice details and need to resend
How to Resend:
- 1. Go to the invoice you want to resend
- 2. Click "Resend Invoice"
- 3. Confirm the recipient email
- 4. Click "Send"
💡 Note
Resending doesn't create a duplicate invoice. The same invoice number is sent again with an updated timestamp.
Next Steps
Now that you know how to send invoices, explore these related guides:
Still have questions?
Contact Support